State Coordinator and Instructor Exam Administration Policy

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STATE COORDINATOR AND INSTRUCTOR EXAM ADMINISTRATION POLICY

The department's written certification exam will be administered in the standard written format only. Prior to the start of the examination, each candidate shall present his/her photo identification (e.g. driver's license). A candidate who appears at the test site without having made an appointment, and therefore without being verified as having completed all necessary requirements, shall not be allowed to test. The Regional Program Administrator will be responsible for providing proctors for the examination session. Written tests are NOT to be given unless at least one DSHS staff member is present.

In an unlikely event that an exam and/or scantron answer sheet is not available for an expected candidate at the test site, the candidate shall not be tested at that time. The candidate shall not be administered an alternate exam or be tested in an alternate manner, ie., sharing test booklets, using photocopy answer sheets or photocopy test booklets. Candidates shall be rescheduled for examination as follows: a) the regional EMS office will explain the error to the candidate; and b) the regional EMS office will administer the exam at a mutually agreed upon location which is conducive to testing as soon as possible, and c) there will be no additional fee. If the incorrect exam is administered, the examination will not be graded. The regional EMS office will contact the candidate via certified mail, and send a copy to the Certification Program within 2 days of error discovery. The letter shall explain the error, and follow the above policy of rescheduling a testing location and time with the candidate.

If an examination is administered to an ineligible candidate, the examination will not be graded. If and when eligibility is approved, the candidate shall retake the examination. The regional EMS office will contact the candidate via certified mail, and send a copy to the Certification Program within 2 days of error discovery. The letter shall explain the error, and follow the above policy of rescheduling a testing location and time with the candidate. All such occurrences shall be reported to the central office as soon as possible following the occurrence.


 

Exam Proctor Responsibilities

(1) The proctor will be responsible for the timing and security at the exam session. The maximum allowed time for each examination is printed in each candidate exam booklet, and shall be read out loud to the candidates. All exams shall be taken up by the proctor when time is called for each exam level.

(2) The seating of the candidates should be as follows as seating space allows. There should be one vacant chair between each candidate, and the candidates should be sitting directly behind one another.

(3) At the beginning of the session, the examination proctor shall read aloud the examination instructions printed in front of the test booklet. The proctor should ask for any questions concerning filling out of the answer sheet before beginning the test timing.

(4) Proctors shall not offer assistance, interpret questions, or comment on a candidate's performance during an exam session.

(5) At the end of the session, the exam proctor will assure the receipt of each exam booklet and each answer sheet. The proctor will check each answer sheet for the correct method of filling in the answer spaces, and for any information on page 1 of the answer sheet that was left blank. The proctor will ask the candidate to correct any discrepancies.


 

Exam Proctor Authority

The proctor may grant a test candidate permission to leave the exam room during an examination.
The proctor may ask a test candidate to turn in a test and leave the exam room for any of the following reasons:

1) Suspected cheating
2) Unauthorized admission to the test site
3) Abusive or uncooperative behavior
4) Attempting to remove exam materials from the room
5) Attempting to take an exam for someone else


 

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Last updated February 10, 2014