Client Services Contracting General Provisions

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General Provisions (GPs) are boilerplate legal provisions pertaining to a contractor’s particular legal authority which are applicable to all program funding activities included in the contract. These are basic provisions that include assurances required by law, compliance requirements, financial management standards, records and reporting requirements, funding contingency sanctions, terms and conditions of payment, and other provisions essential to contract administration.

Federal Funding Accountability and Transparency Act (FFATA) Reporting Requirements
Information pertaining to FFATA subcontractor (sub-awardee) reporting requirements are available at the above hyperlink.

Fiscal Year 2015 General Provisions effective as of 5-1-2015

DSHS has revised the General Provisions documents for FY2015 contracts amended on or after 5-1-2015.  These revised GPs are applicable only to the FY2015 contracts executed on or later than 5-1-2015.

The changes in this version of the FY2015 GPS are as follows:

  • A change to the additional statement added as of 4-6-2015 to the Confidentiality Article regarding the Data Use Agreement to include selection boxes regarding the Data Use Agreement (DUA) within the contract.  This change is applicable to Core/Subrecipient GPs, Core/Vendor GPs and Professional Services GPs posted with the effectivity of 5-1-2015.
  • Additional changes were made in Core/Subrecipient GPs, Article XIV General Business Operations of Contractor to remove the restriction to allow a Contractors staff and management to participate as voting members of their entity’s governing board.  This change is applicable to the FY2015 Core/Subrecipient GPs only.

If you have questions concerning the DSHS' General Provisions documents, refer to the Assigned Contract Manager (ACM) that addresses your technical assistance needs.

Fiscal Year 2015 General Provisions effective as of 4-6-2015

DSHS has revised the General Provisions documents for FY2015 contracts. The revised GPs are applicable only to FY2015 contracts executed on or after 4-6-2015. The revision was an additional statement made within the Confidentiality Article. The statement addresses a requirement to include a Data Use Agreement (DUA) within the contract, if applicable, and provides an internet link. This addition is the only revision made to contract language at this time.

If you have questions concerning the DSHS' General Provisions documents, refer to the Assigned Contract Manager (ACM) that addresses your technical assistance needs.

Fiscal Year 2015 General Provisions

These are the two main "core" General Provision (GPs) documents for Core/Subrecipient and Core/Vendor Contracts.

These are the General Provisions (GPs) documents for Professional Services and Substance Abuse Add-on GPs (to Subrecipient GPs).

These are the Red Line versions of the GPs that show the changes from FY2014 to FY2015.

Fiscal Year 2014 General Provisions

These are the two main “core” General Provision (GPs) documents for Core/Subrecipient and Core/Vendor Contracts.

These are the Red Line versions of the GPs that show the changes from FY2013 to FY2014

Fiscal Year 2013 General Provisions

These are the two main “core” General Provision (GPs) documents for Core/Subrecipient and Core/Vendor Contracts.

These are additional GP documents for Professional Services and Substance Abuse Contracts.

These are the Red Line versions of the GPs that show the changes from FY2012 to FY2013.

Fiscal Year 2012 General Provisions

These are the two main “core” General Provision (GPs) documents for Core/Subrecipient and Core/Vendor Contracts.

These are additional GP documents for Professional Services and Substance Abuse Contracts.

These are the Red Line versions of the GPs that show the changes from FY2011 to FY2012.

Protest

Contract Award Protest

A bidder, offeror, or applicant who has an allegation that DSHS failed to follow applicable statutes and rules in the procurement process may file a Contract Award Protest. If you have questions, contact the Contract Oversight and Support Section, phone (512) 776-7484.
DSHS Agency Administration Policy AA-5105, Bid Protest for Competitive Procurements and Grants, revised September 1, 2007.

Previous Fiscal Year General Provisions

Fiscal Year 2011 General Provisions

There are two main “core” GP documents. Core/Subrecipient and Core/Vendor.

  • Fiscal Year 2011 Department of State Health Services Contract General Provisions (Core/Subrecipient) 6/17/2010
  • Fiscal Year 2011 Department of State Health Services Contract General Provisions (Core/Vendor) 6/18/2010

There are two additional GP documents. Professional Services and Substance Abuse.

  • The GPs for Professional Services contracts is the Fiscal Year 2011 Department of State Health Services Contract General Provisions (Professional Services), 06/18/2010
  • The GPs for Substance Abuse contracts is the Fiscal Year 2011 Department of State Health Services Contract General Provisions, Including Substance Abuse Additional General Provisions (Substance Abuse) 06/25/2010

These are the red line versions of the GPs that show the changes from FY2010 to FY2011.

Fiscal Year 2010 General Provisions

There are two main “core” GP documents. Core/Subrecipient and Core/Vendor.

  • Fiscal Year 2010 Department of State Health Services Contract General Provisions (Core/Subrecipient) 6/17/2009
  • Fiscal Year 2010 Department of State Health Services Contract General Provisions (Core/Vendor) 6/18/2009

There are two additional GP documents. Professional Services and Substance Abuse.

  • The GPs for Professional Services contracts is the Fiscal Year 2010 Department of State Health Services Contract General Provisions (Professional Services), 06/18/2009
  • The GPs for Substance Abuse contracts is the Fiscal Year 2010 Department of State Health Services Contract General Provisions, Including Substance Abuse Additional General Provisions (Substance Abuse) 06/25/09

These are the red line versions of the GPs that show the changes from FY2009 to FY2010.

Fiscal Year 2009 General Provisions

There are two main “core” General Provision (GP) documents:

  • Fiscal Year 2009 Department of State Health Services Contract General Provisions (Core/Subrecipient) (272 KB, PDF), revised 9/10/2008

The core GP for Professional contracts is the Fiscal Year 2009 Department of State Health Services Contract General Provisions (Professional Services) (185 KB, PDF), revised 6/23/08.

The core GP for Substance Abuse contracts is the Fiscal Year 2009 Department of State Health Services Contract General Provisions, Including Substance Abuse Additional General Provisions (Substance Abuse) (267KB PDF), revised 9/19/08.

Fiscal Year 2008 General Provisions

Many DSHS contracts that have a start date of July 1, 2007, and all DSHS contracts that have a start date of August 1, 2007 and thereafter, will include the revised DSHS GPs. These GPs have multiple formats.

There are two main "core" GP documents:

  • Fiscal Year 2008 Performance Contract General Provisions (Core/Subrecipient) (471 KB, PDF), revised 6/12/2007. The General Provisions (Subrecipient) Index is included in the GP.
  • Fiscal Year 2008 Performance Contract General Provisions (Core/Vendor) (422 KB, PDF), revised 6/20/07. The General Provisions (Vendor) Index is included in the GP.

The core GP for Substance Abuse contracts is the Fiscal Year 2008 Performance Contract General Provisions (Substance Abuse) (378KB PDF), revised 9/18/07.

The core GP for Professional contracts is the Fiscal Year 2008 Performance Contract General Provisions (Professional Services) (288KB PDF), revised 6/20/07.

Please direct questions about the general provisions in an existing contract to your program contact or send email to CSCU Customer Support. Please direct questions about the new versions to the Office of General Counsel at (512) 458-7236.

Fiscal Year 2007 General Provision

Go to the Fiscal Year 2007 General Provisions web page for links to the previous GPs.

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Last updated May 26, 2015