• DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: (512) 533-3000

    E-mail the HIV/STD Program

    E-mail data requests to HIV/STD Program - This email can be used to request data and statistics on HIV, TB, and STDs in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local Health Department.

    For information on HIV testing and services available to Persons Living with HIV and AIDS, please contact your local HIV services organization.

Routine HIV Testing

Routine Testing

Required Reporting for Routine HIV Testing Contractors

Voucher Submission

Contractors are required to submit monthly requests for reimbursement by the last business day of the month following service delivery. Contractors are required to identify expenditures by budget category and submit both the State of Texas Voucher Form B-13 and the Voucher Support Form.

Email the forms to invoices@dshs.texas.gov and copy your program consultant.

 

Forms and Requirements for Data Collection and Submission

All routine HIV screening required data files should be uploaded into the Texas Public Health Information Network (TXPHIN), the DSHS-designated secure web portal. These data files contain protected health information (PHI) and should never be transmitted via email. All data files are due by the 20th of each month.

To obtain access, contractor staff will need to set up an account on the TXPHIN and request the role of Communicable/Infectious Disease Coordinator. To do this, carefully follow the account request instructions

The forms and related documents below are for the submission of routine screening data. If you have questions about these documents, please contact the HIV Prevention Data Team or your consultant.

Document Revised
Reporting Documents

Database Frequently Asked Questions (FAQ) (PDF : 220 kB)

6/1/2016

Routine Screening Data Submission Template (Excel : 25 kB)

4/1/2016

Routine Screening Data Guidelines (Word : 23 kB) - for contractors who submit in Excel

3/30/2016

Access Database Instructions and Submission Information (PDF : 1,421 kB)

6/1/2016

 

Progress Reports

All DSHS HIV/STD funded programs must accurately complete and submit reports according to the due dates identified in the HIV/ROUTN Contract.  Please note, the Interim Progress Report due date has been modified to meet CDC reporting requirements. Contact your consultant ASAP if you will not be able to meet this deadline.

FY 2018 Interim Progress Report – Revised Due Date: July 31, 2018. The Interim Progress Report should reflect activities beginning January 1, 2018 through June 30, 2018.

 

Quality Assurance and Monitoring

Contractors must ensure that performance of activities are of a high quality, in full compliance with all the requirements and align with the Routine Screening Program Quality Management Core Tool. Quality Assurance self-audits shall be conducted each fiscal year at all screening sites using the HIV/STD Prevention and Care Branch, Routine Screening Program Quality Management Core Tool. Documentation of self–audits, the corrective action plan, and implementation of the corrective action plan shall be kept on file for a minimum of three years following the date of the self-audits. All documentation shall be made available to the DSHS program staff for review.

 

Technical Assistance

  • For more information about routine HIV screening call 512-533-3000 and ask to speak to a routine screening consultant.

 

Laboratory

 

Billing and Coding

 

Referral to Care and Services

 

Test Texas HIV Coalition [TestTexas]

 

Texas Law and Routine HIV Testing

 

2006 CDC Guidelines for HIV Testing [CDC]

 

U.S. Preventative Services Task Force Recommendation for Screening for HIV (PDF : 116 kB)

 

HIV and STD Educational Materials Available from DSHS

 

Meetings

 

Training

 

Surveillance Reports

 

Ambassador Toolkit

 

Additional educational materials

 
TestTexasHIV.org
Test Texas HIV Coalition logo
Visit TestTexasHIV.org for the latest on HIV screening in healthcare settings throughout the state.

Routine Testing Videos

Intro to Implementing Routine HIV Testing in Texas Course
Intro to Implementing Routine HIV Testing in Texas Course - A brief overview of the DSHS online course covering the best ways to implement routine HIV testing.


Last updated July 16, 2018