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    Immunization Branch
    Central Office
    1100 West 49th Street
    Austin, Texas 78756

    Phone: (512) 776-3711
    Fax: (512) 458-7288

    TVFC Provider Enrollment Fax: (512) 776-7743

Focused Administration of Vaccine and Prophylactic Medications [ Page 5 ]

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Immunization Branch

logo: Vaccines Build your child's health

ADVANCE PLANNING

Clinic Design

III. Resources/Supplies

Create a supply list (see figure 6) for the entire jurisdiction. Maintain centralized inventory of difficult to obtain items. Identify appropriate storage facilities. Ensure personnel and protocols are in-place for quality assurance: monitoring and maintaining appropriate storage temperatures, checking lot numbers and expiration dates. Develop guidelines for vaccine/prophylactic medication distribution and redistribution within the region/county or to surrounding counties with the assistance of the BIP.

Establish contacts and procedures for obtaining all other necessary supplies within 24 hours of an emergency. When appropriate, share clinic site plans and anticipated needs with contractors (i.e. for delivery of refrigerators, portable restrooms, tables, chairs, etc…) in advance.

Establish inventory control systems. Use a form similar to Figure 6 to distribute supplies to clinics. BIP recommends using existing forms for managing vaccine inventories (see FORMS AND DOCUMENTATION). Establish a primary point of contact for clinic Supply Managers. Procedures should be developed to check each request for supplies carefully based on available information about the scope of response, clinic capacity, and existing on-site inventory. The Supply Manager at each clinic is responsible for maintaining inventory at each clinic. Supply Managers should be trained in advance on procedures for ordering supplies and maintaining inventory. The correct procedures for handling medications and vaccines should be emphasized.

Develop security procedures for storage facilities and transportation systems. Determine criteria for entry into centralized storage depots for vaccines, prophylactic medications, and other supplies. Work with law enforcement to develop a transportation plan to service clinics in the event of a crisis.


Figure 6. Advance Planning Supply List for Region/Local Health Department

Amount

ITEM

 

VACCINES/PROPHYLAXIS

     
 

INFORMATION STATEMENTS

   

Informed consent slips

   

Vaccine/Drug Information Statements

     
 

SUPPLIES

   

Biological waste containers (i.e. 12 gallon size)

   

Syringes, needles

   

Sterilized bifurcated needles (smallpox clinics)

   

Latex gloves

   

Latex-free gloves

   

Alcohol wipes

   

Acetone

   

Spot band aids

   

Rectangle band aids

   

Rectal thermometer

   

Oral thermometer

   

Probe covers for thermometers

   

Table pads and clean paper to cover table for work site

   

Antibacterial hand washing solutions

   

Cloth towels

   

Paper towels

   

Gauze

   

Adhesive tape

   

Bleach solution and spray bottle

   

Acetaminophen elixir samples

   

Acetaminophen drops samples

   

Acetaminophen children's chewable (80 mg)

   

Acetaminophen adult tablets

   

Refrigeration; storage for vaccine; storage for transport/handling of vaccine

   

Pill-counting machines and/or trays (if needed)

   

Pill Bottles and Lids

   

Spatulas

   

Labels

   

Box cutters

   

Hand Truck

   

Small two tiered cart for moving supplies

   

Janitorial supplies (mop, bucket, broom, etc.)

   

Reusable ice packs (3-5 per station)

   

Yellow "caution" tape or something similar to define waiting lines/areas

 

EMERGENCY KIT

   

Standing orders for emergencies

   

Ampules epinephrine 1:1000 SQ

   

Ampules diphenhydramine (Benadryl) 50 mg IM

   

3cc syringes with 1", 25-gauge needles

   

1 ½" needles

   

tuberculin syringes with 5/8" needle, for epinephrine

   

0.9% Sodium Chloride

   

5% Dextrose

   

IV Starter Kits

   

Spirit of ammonia

   

Alcohol swabs

   

Tongue depressors

   

Pediatric pocket mask with one-way valve

   

Adult pocket mask with one-way valve

   

Pediatric airways

   

Adult airways

   

Tourniquets

   

Flashlights and extra batteries

   

Portable power sources for backup—portable generators

   

Radio (preferably at least one hand crank radio or radio with fresh batteries)

   

Gurney

   

Stethoscope

   

Blood Pressure Cuff (Adult and pediatric)

   

Cots

   

Blankets

   

Pillows

 

PAPERWORK AND OFFICE SUPPLIES

   

Standing orders for prophylaxis/vaccination

   

Regional contact list (multiple copies)

   

Signage (English, Spanish, and other languages)

  • External—entrances and exits

  • Internal—Clearly marked areas, lines, stations

  • Biohazard

  • TDH contraindications posters, other posters specific to vaccine/prophylactic medication

   

Public information materials in English, Spanish, and other languages

   

Screening questionnaires

   

Clinic vaccination administration record

   

Reminder/recall/vaccine "take" cards for clients—specific to Vaccine/Prophylactic Medication being administered

   

Vaccine Adverse Event Report (VAERS) forms

   

Calendars

   

Sound systems

   

Sound barriers

   

Clipboards

   

Extra pens

   

Envelopes

   

Rubber bands

   

Tape

   

Post-it notes

   

Date stamps

   

Paper Clips

   

Staplers/staples

   

Scissors

   

Cell phones, Extra plug-in telephone

   

Two-way radios

   

Pagers

   

Boxes/ice chests for storage and transport

   

File boxes

 

MISCELLANEOUS MATERIALS

   

Containers for drinking water; cups

   

Portable restrooms

   

Snacks

   

Toys, stickers, children's books; small TV with VCR and children's tapes

   

Garbage containers and trash bags

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Last updated December 13, 2010