All licensed hospitals and EMS providers should establish an online system account, no matter how you currently send in your data. If your billing agency submits your EMS/Trauma Registry data for you, make sure that they establish an online system account, as well.
File Viewing Information
Entity Account Packet
For Hospitals and EMS providers Entity Account Packet
(250KB, MS Word)
Sample Business Associate
Contract Provisions
(47KB, MS Word)
HIPAA Information
(86KB, MS Word)
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Business Associate Account Packet
For Billing Agencies and Data Reporting Agencies Business Associate Account Packet
(454KB, MS Word)
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The state-of-the-art EMS/Trauma Registry System allows EMS, hospitals, and business associates (e.g. RACs, billing agencies) to quickly and easily submit and access EMS/Trauma Registry data through a secure Internet portal.
EMS/Trauma Registry System features include:
- Easy-to-use data entry form on the web
- Fast, secure data file submission through the Internet
- Automated data receipt and validation reports
- Frequently updated submission status information
- Features for record viewing, data editing, and duplicate deletion
- Detailed user-defined reports
- Request reports using a simple online form
Learn how to use the online EMS/Trauma Registry System using the Web Tutorial, also known as Computer Based Training (CBT).
Learn the basic steps for sending your data to the EMS/Trauma Registry by visiting the section titled Data Reporting Instructions.
For clarification, "TRAC-IT" is an acronym for the project that A) provided funds to EMS, hospitals, and RACs to purchase hardware and software, and B) developed the current online EMS/Trauma Registry System. The system itself is not called "TRAC-IT", it is called the EMS/Trauma Registry System (or "the online system", for short).