RADIATION CONTROL PROGRAM

Tips for Responding to a Notice of Violation

Checklist for Responding to a Notice of Violation

How to Avoid Compliance Problems

Frequently Asked Questions

Tips For Responding to a Notice of Violation

After an inspection is conducted at your facility by a Department of State Health Services (DSHS) Inspector, you may need to respond to a Notice of Violation (NOV). You have 30 days from the date of the NOV to respond in writing. The following tips should help you in completing your response correctly.

• Carefully read the "Notice of Violation Explanation and Guide for Response" included with the notice.

• Answer each violation separately. Include steps taken to correct each violation, how you will prevent recurrence and the date that compliance was achieved.

• Your response letter should answer only one NOV.

• Do not request a change to your license when answering a NOV. This will delay processing your response.

• Only send accompanying documentation if requested by DSHS. If requested, do not send original documents.

• Do not write your corrective actions on the notice and return this as your response.

• Do not respond by only sending a copy of the documentation you were cited for not having.

• For help in responding to your notice, call the technical reviewer listed on the notice.

Checklist For Responding to a Notice of Violation

Did you reference your Radioactive Material License number in your response?

Did you reference the compliance number in your response?

Did you address your response to the individual listed as the technical reviewer?

Does your response address each violation separately?

Does your answer to each violation include steps taken to correct the violation?

Does your answer to each violation include steps taken to prevent recurrence of the violation?

Does your answer to each violation include a date when full compliance will be achieved?