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Schedules

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Texas Department of State Health Services
Records Retention Schedule by Alphabetically by Program Name

The Texas Department of State Health Services records retention schedule was re-certified on May 23, 2012. The retention schedule is based on the DSHS organizational chart.

(By agreement among the HHS Records Management Officers, DSHS also is the record holder of most legacy agency MHMR records in storage.)

Records in the current Department of State Health Services may be found in the individual files listed below. If you cannot find the records applicable to an organizational division, section, unit, branch or group, please contact a Records Coordinator or the Records Management office.

The retention schedules are available as pdf files. For information on downloading the free Adobe Acrobat Reader see File Viewing Information.

 

 

Alphabetical links
A B C D E F G H I J K L M
N O P Q R S T U V W X Y Z

A

Academic Linkages, Office of (pdf format 28KB)
Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Accounting Section (pdf format 67KB) see also Revenue Management Unit (pdf format 32KB)
Associate Commissioner (pdf format 29KB)

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B

Birth Defects Epi and Surveillance Branch see Environmental Epidemiology and Disease Registries Section (pdf format 47KB)
Border Health, Office of (pdf format 41KB)
Breast and Cervical Cancer Control see Performance Management Unit (pdf format 36KB)
Budget Section (pdf format 45KB) includes Reporting Analysis and Policy Unit / Program Analysis and Control Unit

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C

Cancer Epidemiology and Surveillance Branch (pdf format 37KB)
Case Management see Specialized Health Services (pdf format 59KB)
Chief Financial Officer (pdf format 33KB) see also Accounting Section (pdf format 67KB); Budget Section (pdf format 45KB); Client Services Contracting (pdf format K32B); Funds Coordination and Management Branch (pdf format 29KB)
Chief Operating Officer (pdf format 29KB)
Child Health and Safety Branch see Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Civil Rights, HHS (DSHS records maintained by HHS-Office of Civil Rights) (pdf format 20KB)
Client Services Contracting Unit (pdf format 32KB)
Commissioner, Office of the (pdf format 25KB)
Communications Unit (pdf format 32KB)
Community Health Services Section (pdf format 34KB) see also County Indigent Health Care (pdf format 29KB); Performance Management Unit (pdf format 36KB); Preventive and Primary Care Unit (pdf format 38KB); Texas Primary Care Office (pdf format 28KB)
Community Mental Health and Substance Abuse Services see Program Services Section (pdf format 43KB)
Consumer and External Affairs, Center for / Consumer Affairs Branch (pdf format 37KB) see also Communications Unit (pdf format 32KB) and Governmental Affairs Unit (pdf format 25KB)
Contract Management Branch (Community Health Services Section) see Performance Management Unit (pdf format 36KB)
Contract Management Unit (Division for Disease Control and Prevention Services) (pdf format 12KB) see also the Division for Disease Control and Prevention Services (pdf format 30KB) 
Contract Oversight and Support Services Section (pdf format 24KB)
Contractor Services Section (MH&SA) (pdf format 38KB) see also Quality Management and Compliance Unit (pdf format 33KB)
County Indigent Health Care (pdf format 29KB)

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D

Department of State Health Services Council (pdf format 24KB)
Deputy Commissioner (pdf format 29KB)
Diabetes Prevention and Control Branch see Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)

Disaster Behavioral Health Services Branch (pdf format 33KB)

Disease Control and Prevention Services, Division for (pdf format 30KB)

Drugs and Medical Devices (pdf format 18KB) see also Environmental and Consumer Safety Section - Administrative (pdf format 54KB)

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E

Emerging and Acute Infectious Disease Branch (pdf format 37KB) see also Infectious Disease Control Unit (pdf format 32KB) and Infectious Disease Prevention Section (pdf format 35KB)
EMS / Trauma Coordination (pdf format KB) see also Health Care Quality Section-Administrative (pdf format 30KB)
Enforcement Unit (pdf format 23KB) see also Division of Regulatory Services (pdf format 37KB)
Environmental and Consumer Safety Section - Administrative (pdf format 54KB) see also Drugs and Medical Devices (pdf format 18KB); Environmental Health Group and Environmental Branch (pdf format 20KB); Food Establishment Group (pdf format 20KB); Foods Group (pdf format 18KB); Meat Safety (pdf format 27KB); Milk Group (pdf format 20KB); Radiation Control (pdf format 42KB); Seafood and Aquatic Life (pdf format 33KB)
Environmental and Injury Epidemiology and Toxicology Branch see Environmental Epidemiology and Disease Registries Section (pdf format 47KB)
Environmental Epidemiology and Disease Registries Section (pdf format 47KB) see also Cancer Epidemiology and Surveillance Branch (pdf format 37KB)
Environmental Health Group and Environmental Branch (pdf format 20KB) see also Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Executive and Staff Operations Section (pdf format 57KB)

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F

Family and Community Health Services, Division for (pdf format 36KB) see also Community Health Services Section (pdf format 34KB); Specialized Health Services Section (pdf format 59KB); Nutrition Services Section; Office of Title V and Family Health (pdf format 39KB)
Food and Drug Safety see Regulatory Licensing Unit (pdf format 27KB) and Environmental and Consumer Safety Section (pdf format 54KB)
Food Establishment Group (pdf format 20KB) see also Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Foods Group (pdf format 18KB)
Funds Coordination and Management Branch (pdf format 29KB)

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G

General Counsel, Office of (pdf format 46KB)
Governmental Affairs Unit (pdf format 25KB)

H

Health Care Quality Section-Administrative (pdf format 59KB) see also EMS/Trauma Coordination (pdf format 30KB); Patient Quality Care Unit (pdf format 42KB); Professional Licensing (pdf format 34KB); Radiation (pdf format 42KB); Regulatory Licensing Unit (pdf format 27KB)
Health Facility Licensing and Compliance see Patient Quality Care Unit (pdf format 42KB) and Regulatory Licensing Unit (pdf format 27KB)
Health Information and Vital Statistics Section see Center for Health Statistics (pdf format 56KB) and Vital Statistics (pdf format 80KB)
Health Promotion and Chronic Disease Prevention Section (pdf format 32KB) see also Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Health Screening / Case Management Unit see Specialized Health Services (pdf format 59KB) and Texas Health Steps (pdf format 40KB)
Health Service Region (see below)

Regional - Breast and Cervical Cancer Control (pdf format 17KB)
Regional - Core (pdf format 62KB)
Regional - EMS (pdf format 18KB)
Regional - HIV/STD (pdf format 21KB)
Regional - Medical Records (pdf format 37KB)
Regional - Nursing (pdf format 24KB)
Regional - Nutrition Services (pdf format 21KB)
Regional - Oral Health (pdf format 17KB)
Regional - Primary Health Care (pdf format 16KB)
Regional - Public Health Preparedness (pdf format 18KB)
Regional - Specialized Health and Social Services (pdf format 23KB)
Regional - Tuberculosis Elimination (pdf format 17KB)
Regional - WIC Program (pdf format 24KB)
Regional - Zoonosis (pdf format 25KB)

Health Statistics, Center for (pdf format 56KB)
HIV / STD see HIV/STD Prevention and Care Branch (pdf format 36KB); TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB); and TB/HIV/STD/Viral Hepatitis Unit (pdf format 28KB)
HIV/STD Prevention and Care Branch (pdf format 36KB)
Hospital Services Section (pdf format 64KB) see also Mental Health Hospitals (pdf format 119KB); Texas Center for Infectious Disease (pdf format 107KB); and Rio Grande State Center (pdf format 145KB)
Human Resources (DSHS records maintained by HHS-Human Resources) (pdf format 25KB)

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I

Immunization Branch (pdf format 41KB) see also Infectious Disease Prevention Section (pdf format 35KB)
Infectious Disease Control Unit (pdf format 32KB) see also Emerging and Acute Infectious Disease Branch (pdf format 37KB); and Zoonosis (pdf format 38KB); Infectious Disease Prevention Section (pdf format 35KB)
Infectious Disease Prevention Section (pdf format 35KB) see also TB/HIV/STD/Viral Hepatitis Unit (pdf format 28KB); Infectious Disease Control Unit (pdf format 32KB); Immunization Branch (pdf format 41KB); Pharmacy Branch (pdf format 32KB)
Information Services (Mental Health and Substance Abuse) (pdf format 24KB)
Information Tech Section (pdf format 50KB)
Inspection Unit see Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Internal Audit (pdf format 29KB) 

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J

K

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L

Laboratory Services Section (pdf format 47KB) see also South Texas Lab Branch (pdf format 45KB) and Women's Health Lab Branch (pdf format 52KB)
Library and Information Services (pdf format 42KB)
Licensing and Compliance see Patient Quality Care Unit (pdf format 42KB) and Regulatory Licensing Unit (pdf format 27KB)

M

Meat Group and Meat Safety Assurance (pdf format 27KB) see also Environmental and Consumer Safety Section-Administrative (pdf format 54KB)
Mental Health and Substance Abuse Division (pdf format 32KB) see also Contractor Services Section (pdf format 38KB); Program Services Section (pdf format 43KB); Hospital Services Section (pdf format 64KB); Information Services (pdf format 24KB): Quality Management and Compliance Unit (pdf format 33KB)
Mental Health Hospitals (pdf format 119KB)
Milk (pdf format 20KB) see also Environmental and Consumer Safety Section-Administrative (pdf format 54KB)

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N

Newborn Screening see Laboratory Services (for laboratory records) (pdf format 47KB) or Specialized Health Services (for program records) (pdf format 59KB) 
Nutrition Services Section (see below)

EBT Development Branch (pdf format 33KB)
Food Issuance and Redemption Services Unit (pdf format 44KB)
Nutrition Education and Clinic Services Unit (pdf format 39KB)
Program Development and Process Improvement Branch (pdf format 30KB)
Program Services and Operation Branch (pdf format 47KB)

O

Operations Management, Office of (pdf format 29KB)
Operations Management Branch see Preventive and Primary Care Unit (pdf format 38KB)

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P

Patient Quality Care (pdf format 42KB) see also Health Care Quality Section-Administrative (pdf format 54KB)
Payroll, Time, Labor and Leave, HHS (DSHS records maintained by HHSC) (pdf format 20KB)
Performance Management Unit (pdf format 36KB)
Pharmacy Branch (pdf format 32KB) see also Infectious Disease Prevention Section (pdf format 35KB)
Policy / Standards / QA Unit see Environmental and Consumer Safety Section (pdf format 54KB)
Preventive and Primary Care Unit (pdf format 38KB) see also Community Health Services Section (pdf format 34KB) and County Indigent Group (pdf format 29KB)
Primary Prevention Branch see Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Procurement, HHS (DSHS records maintained by HHS-Procurement and Contracting Services ) (pdf format 20KB)
Professional Licensing and Certification (pdf format 34KB) see also Health Care Quality-Administrative (pdf format 59KB)
Program Coordination and Health Policy, Center for (pdf format 33KB) see also Office of Border Health (pdf format 41KB)
Program Services Section (MHSA) (pdf format 43KB)
Purchased Health Services see Specialized Health Services Section (pdf format 59KB)

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Q

Quality Management Branch (Community Health Services Section) see Performance Management Unit (pdf format 36KB)
Quality Management and Compliance Unit (MHSA) (pdf format 33KB)

R

Radiation Control (pdf format 42KB) see also Environmental and Consumer Safety Section-Administrative (pdf format 54KB) and Health Care Quality Section-Administrative (pdf format 59KB)
Regional and Local Health Services, Division for (pdf format 44KB)
Regulatory Licensing Unit (pdf format 27KB) see also Health Care Quality Section-Administrative (pdf format 59KB)
Regulatory Services, Division for (pdf format 37KB) see also Enforcement Unit (pdf format 23KB); Health Care Quality Section (pdf format 59KB); and Environmental and Consumer Safety Section (pdf format 54KB)
Revenue Management Unit (pdf format 32KB)
Rio Grande State Center (pdf format 145KB)
Risk Management, HHS (DSHS records maintained by HHS Risk Management) (pdf format 24KB)

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S

Safe Riders see Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Seafood and Aquatic Life Group (pdf format 33KB) see also Environmental and Consumer Safety Section-Administrative (pdf format 54KB)
South Texas Lab Branch (pdf format 45KB)
Specialized Health Services Section (pdf format 59KB) see also Texas Health Steps (pdf format 40KB)

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T

TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB)
TB / HIV / STD / Viral Hepatitis Unit (pdf format 28KB) also see TB Services Branch (pdf format 37KB); HIV/STD Prevention and Care Branch (pdf format 36KB); TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB); Infectious Disease Prevention Section (pdf format 35KB)
TB Services Branch (pdf format 37KB) see also Infectious Disease Prevention Section (pdf format 35KB)
Texas Center for Infectious Disease (TCID) (pdf format 107KB)
Texas Diabetes Council see Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Texas Health Steps (pdf format 40KB)
Texas Primary Care Office (pdf format 28KB)
Title V and Family Health, Office of (pdf format 39KB)


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U

V

Violent Sex Offender Management, Office of (pdf format 33KB)
Vital Statistics (pdf format 80KB)

W

Women's Health Lab Branch (pdf format 52KB)

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X

Y

Z

Zoonosis Control (pdf format 38KB) see also Infectious Disease Control Unit (pdf format 32KB) and Infectious Disease Prevention Section (pdf format 35KB)

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Last updated December 23, 2013