This resource site contains information and resources for COVID‑19 Vaccine Providers and local health entities related to COVID‑19 vaccine distribution, administration and reporting.
Latest Updates
COVID‑19 Vaccine Provider Webinars
Please look for invitations for upcoming COVID‑19 Vaccine Provider Webinars. Recordings and resources are available here.
More About the COVID-19 Vaccines
- DSHS Statement on Johnson & Johnson Vaccine (April 13, 2021)
- COVID-19 Vaccination Toolkits - Get audience-specific toolkits for the following: build confidence about COVID-19 vaccination among your healthcare teams, pharmacy teams, and staff; provide your health professionals and pharmacy teams with tools they can use to educate patients and answer questions; and provide proper storage and handling information to your audience.
- The CDC has issued an updated guidance on allergic reactions associated with COVID-19 vaccines. Please visit the CDC Clinical Considerations webpage for all the latest updates.
- COVID-19 Vaccine Patient Safety Checklist for Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations
- The following checklist is an assessment tool to help clinic coordinators/supervisors prepare for COVID-19 vaccination clinics held a satellite, temporary, or off-site locations. It includes recommended practices that are critical to ensure vaccine recipient safety.
- Guidance for Vaccine Provider HUBs
- Product Details
- Learn more about the Janssen, Moderna and Pfizer vaccines, and download resources (ex: EUAs, Storage and Handling, Standing Orders, Screening Forms, Labels, etc.).
- COVID-19 Vaccination Record Card
- This record card, which should be given to all vaccine recipients, includes medical information, vaccines received and second-dose reminder.
- COVID-19 Vaccine Temperature Excursion Guidance
- Learn more about vaccine temperature excursion and the critical steps to take if vaccine viability is questionable
- COVID-19 Vaccine Quick Reference Guide for Healthcare Professionals
- Available as both a factsheet (8.5in x 11in format) as well as a poster (11in x 17in format). This comparison chart is a quick summary comparing COVID-19 vaccines for easy reference.
COVID‑19 Vaccine Provider FAQs
How to Become a COVID‑19 Vaccine Provider
Any facility, organization, or healthcare provider licensed to possess or administer vaccine or provide vaccination services is eligible to enroll. Only providers who have enrolled and been approved can administer COVID‑19 vaccine in Texas. Please use the links below to access instructions for enrollment.
Resources
Preparing for Vaccine Distribution
Vaccine Providers have important responsibilities to prepare for the distribution, administration, and monitoring of COVID‑19 Vaccines.
Distribution & Storage Resources
Managing Vaccine Allocation, Administration, & Monitoring
Vaccine Allocation & Ordering System (VAOS)
Vaccine Providers will use VAOS to acknowledge vaccines allocated to them, confirm receipt of vaccine shipments, and report vaccine administration & waste. COVID‑19 Vaccine Providers will also have access to a data dashboard with information about vaccine allocation, supply chain, and administration for their provider organization.
Vaccine Allocation & Ordering System (VAOS) Resources
Data Dashboard for Local Health Entities
Local health entities will also have access to a data dashboard with information about vaccine allocation, supply chain, and administration for their local/regional area. Organizations received an email containing access information for this dashboard. Please contact COVID19VacMgmt@dshs.texas.gov for troubleshooting assistance.
Local Health Department / Public Health Entity Data Dashboard Resources
COVID‑19 Vaccine Reporting
COVID‑19 Vaccine Providers must report vaccine administration data to the Texas Immunization Registry (ImmTrac2) within 24 hours of administration.
Resources
Identifying your ImmTrac2 Org Code in VAOS
Organizations must report moderate and severe adverse events following vaccination to the Vaccine Adverse Event Reporting System (VAERS). VAERS collects and analyzes information from reports of adverse events that occur after the administration of U.S. licensed vaccines.
Resources
V-safe Smartphone App
V-safe is a smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after someone receives a COVID‑19 vaccination. Through v-safe, vaccine recipients can quickly tell CDC if they have any side effects after getting the COVID‑19 vaccine. Depending on their responses, CDC may follow up with them by phone to get more information. V-safe will also remind them to get their second COVID‑19 vaccine dose, if needed.
At the time of vaccination, give patients a v-safe information sheet and encourage them to enroll and fill out the surveys when prompted.
Resources
Other Provider Training & Resources
Successful Communication with People with Disabilities (PDF): Federal law requires covered entities—like COVID-19 vaccination sites and other medical facilities—to ensure their staff communicate effectively with people with disabilities. Here are tips and guidelines to help you communicate effectively.
COVID‑19 Vaccination Training Programs for Healthcare Professionals: The Public Health Foundation, working with the CDC, has compiled a list of CDC’s current vaccine storage, handling and administration trainings, along with trainings on communicating on communicating with patients about vaccines. It will be updated as additional trainings related to COVID‑19 become available.