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    Contact Us

    Immunization Branch
    Central Office
    1100 West 49th Street
    Austin, Texas 78756

    Phone: (512) 776-3711
    Fax: (512) 458-7288

    TVFC Provider Enrollment Fax: (512) 776-7743

Information for Schools & Childcare Facilities

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ImmTrac School/Childcare Info - page contents

School/Childcare Info

This page offers school nurses and child-care facilities a one-stop source for vaccine histories from multiple providers.  Registering with ImmTrac is a simple process and can benefit schools, child-care facilities and families.  School nurses are given the capability to add and edit immunization information in ImmTrac. Child-care facilities can look-up and print immunization information for families.

ImmTrac-generated histories are official immunization records and are accepted by schools as proper documentation. State regulations require that a student provide acceptable evidence of vaccination.  The ImmTrac record can then be accessed by the school nurse or child-care facility at anytime.

Important Forms, Documents & Resources

ImmTrac Overview

ImmTrac is the Texas immunization registry, a free service from the Texas Department of State Health Services (DSHS). It is a secure, confidential registry that stores children's, Texas first responders', and first responder family members' vaccine information electronically in one centralized system.

ImmTrac contains over 73 million immunization records for more than 5.8 million Texas children younger than 18 years of age. This valuable information comes from a variety of sources including private health-care providers, public health clinics; Medicaid claims administrators, the Bureau of Vital Statistics (VSU), and Women, Infants and Children (WIC) clinics. Regardless of the number of sources, each client's immunization information is consolidated into one electronic record.

Authorized professionals such as doctors, nurses, and public health providers can access clients' vaccination histories. The Registry is a major component of the DSHS initiative to increase vaccination coverage across Texas.

How does ImmTrac work?

When a health-care provider gives your child an immunization, and you consent to registering this information, the statewide immunization registry, known as ImmTrac, is notified. ImmTrac will keep an electronic immunization record on your child. Some information contained in the registry is the child's name, date-of-birth, address, the name of the parent or guardian, information on the shots given, and who gave them. Optional (but very helpful) information stored in ImmTrac is the child's Social Security number and mother's maiden name. This optional information helps prevent duplicate records from being created.

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How does ImmTrac help protect my child? Or how does ImmTrac benefit me/my family?

Providers authorized to use ImmTrac can see what immunizations your child has already had, even if they were given in another city or county. So when you come in for shots, your child gets only those that he or she needs.

  • This means that your child won't be under-vaccinated and more susceptible to diseases.
  • Your child won't be over-vaccinated either, so he or she does not have to go through any more discomfort than is necessary.
  • ImmTrac can also print out a shot record you can use to get your child into school or childcare.
  • Using ImmTrac, immunization providers can remind you to bring your child in for shots that are due, or to notify you about shots that are overdue.

Who has access to ImmTrac information?

Your privacy is protected. Your child's immunization information is available only to persons authorized by law to see it. Only doctors, schools, childcare centers, and public health providers with ImmTrac-issued identification numbers and passwords may view the information.

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How do I register a child/student?

To register a child/student 17 years of age or younger for ImmTrac participation, parental consent is required for participation. Consent is only required one time and is valid until a child turns 18.*  Students age 18 years and older must sign an adult consent form in order to participate in ImmTrac.  For those students approaching their 18th birthday and already participate in ImmTrac as a child, he or she must sign an adult consent form in order to stay in ImmTrac.  Otherwise, by his or her 19th birthday, the ImmTrac record will be deleted.

To register, you may:

  1. Download the Immunization Registry (ImmTrac Consent) Form (C-7)       Note:  A separate form needs to be completed for each individual.
  2. Complete the form, sign and date it.  Deliver the completed consent form, along with copies of your immunization records to:
  1. Any health-care provider registered with ImmTrac
  2. A local health department  or
  3. Mail to:

Texas Department of State Health Services 
Immunization Branch – ImmTrac Group 
MC 1946, PO Box 149347 
Austin, TX 78714-9347 

Or FAX to: 

(512) 776-7790 (Austin) 

*You may withdraw this consent at anytime.

How do I remove a child/student from ImmTrac?

Consent may be withdrawn at anytime by contacting the Immunization Branch. To do this, you may:

  1. Call the Immunization Branch at (800) 252-9152 and request an ImmTrac consent withdrawal form.
  2. Download the Withdrawal of Consent and Confirmation Form (Stock # C-8, Rev. 02/11).  Complete the form. Sign and date it. Send the completed form by mail to:

    Texas Department of State Health Services
    Immunization Branch - ImmTrac Group
    MC 1946, PO Box 149347
    Austin, TX 78714-9347

    Or by FAX to:

    (512) 776-7790 (Austin)

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How can we get a copy of our shot record?

To get a copy of a shot record for yourself or someone in your family you must fill out the authorization to Release ImmTrac Form. To do this, you may Download the Authorization to release ImmTrac History Form (F11-11406).

Complete the form, sign and date it. Send the completed form, by mail to:

    Texas Department of State Health Services
    Immunization Branch - ImmTrac Group
    MC 1946, PO Box 149347
    Austin, TX 78714-9347

Or by FAX to:

    (512) 776-7790 (Austin)
    (866) 624-0180 (toll-free)

How can I get more information?

    E-mail: ImmTrac@dshs.state.tx.us

    Call: 800.252.9152

    Write to:

      Texas Department of State Health Services
      Immunization Branch - ImmTrac Group
      MC 1946, PO Box 149347
      Austin, TX 78714-9347

Why Parents Value ImmTrac?

Parents appreciate knowing ImmTrac records are private and secure, and that only authorized professionals can access a child's history. Upon receiving one-time, written consent from a child's parent, legal guardian, or managing conservator, the child's information can only be released to authorized professionals. ImmTrac enables schools and licensed child-care facilities to access students' immunization records required for enrollment, saving parents a trip to their health-care provider. If a child moves and changes schools, the new school can quickly and easily access that student's immunization history or to transfer, thus simplifying enrollment.

Benefits for schools:

  • It's a free service
  • Easy to implement
  • Fast, online access to all your participating students' immunization records
  • Easy access to official records
  • Secure consolidation and storage of students' records from multiple providers
  • ImmTrac-generated immunization records meet state requirements
  • Can alert the school nurse if any students are due or overdue for vaccines
  • Reduces the need for paper storage
  • Saves parents a trip to their health-care provider

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Last updated August 19, 2013