The latest Texas Vaccines For Children (TVFC) Program policy memo updates can be found below.
Title: |
Discontinuation of AFIX Assessments in Public Health Clinics |
Date:
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November 30, 2018
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Content:
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Beginning on December 1, 2018, the immunization staff from DSHS Public Health Regions (PHR) will no longer be required to conduct AFIX assessment visits to public immunization clinics (this includes PHR and local health department clinics).
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Title: |
Vaccine Choice Opening November 5th |
Date:
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October 31, 2018
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Content:
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Beginning Monday, November 5th, you may update your vaccine choices through the Electronic Vaccine Inventory (EVI) system in preparation for future vaccine orders. In EVI, the "Update Choice" tab will be open from 10AM on November 5th through 4PM on November 19th.
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Title: |
TVFC Memo on Storage Units |
Date:
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September 1, 2018
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Content:
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The Texas Department of State Health Services Immunization Unit approves the use of auto-dispensing and other purpose-built vaccine storage units for storage of TVFC/ASN vaccines if the meet the specific storage and handling requirements outlined in the attached memo.
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Title: |
Open-Ordering for Flu Vaccine is Ending May 25th, 2018 |
Date:
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May 1, 2018
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Content: |
The last day to place an order for influenza vaccine for the current flu season is May 25, 2018. If flu vaccine is needed for your patients after this date, please contact your responsible entity. |
Title:
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Updated Vaccine Management Plans
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Date:
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April 23, 2018
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Content:
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The Immunization Unit has developed new vaccine management plan templates for the routine and emergency storage and handling of vaccines. The templates allow you to outline what you will do with TVFC and/or ASN vaccine in the event of an emergency (loss of power, unit failure, or a
natural disaster). The new templates include updated water bottle and data logger requirements for refrigerators and freezers that contain TVFC and/or ASN vaccine. This new document, (E11-14498), is available at
https://www.dshs.texas.gov/immunize/tvfc/docs/E11-14498.pdf. |
Title:
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Additional Influenza Vaccine Available for Texas VFC Providers
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Date:
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November 7, 2017
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Content:
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As of today, all TVFC provider requests placed during Round 1 and Round 2 pre-book periods have been allocated and made available to providers for all presentations. Starting November 13th, 2017 Influenza vaccines will be listed on the Place Order screen in the Electronic Vaccine Inventory (EVI) system and can be ordered at the same time as other vaccines. Providers who want to place an order for influenza vaccine will need to reconcile their inventory prior to order submission. |
Title: |
Vaccine Choice Opening |
Date:
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November 1, 2017
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Content:
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Beginning Monday, November 6th, you may update your vaccine choices through the Electronic Vaccine Inventory (EVI) system in preparation for vaccine orders delivered in December. In EVI, the "Update Choice" tab will be open from November 6th through November 17th. |
Title:
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Final Flu Allocation for the 2017-2018 Flu Season
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Date:
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October 24, 2017
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Content:
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All Influenza requests placed during Round 1 and Round 2 pre-book periods have been allocated and made available to providers for all presentations. October 30th, 2017 will be the Final Flu Allocation for the 2017-2018 season before Open Ordering begins. Please make sure all of your vaccine orders are accepted in EVI between October 30th and close of business November 10th. We will provide additional information about the Open Ordering process in the coming weeks. |
Title: |
Signature on Vaccine Loss Report Forms
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Date:
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October 16, 2017
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Content: |
When you generate a vaccine loss report (VLR) from the electronic vaccine inventory system (EVI), it requires the signature of your medical authority (generally, this is the individual who signed your TVFC Enrollment Form, E6-102). The Texas Department of State Health Services (DSHS) has made a change to this requirement. Effective immediately, any licensed clinician who has prescribing authority at your facility and is listed on the TVFC Enrollment Form (E6-102, page 2) can sign the VLR.
As a requirement of the TVFC Program, a VLR must be generated in EVI within four days of an incident or discovery of an incident that results in a loss of vaccine and must be submitted immediately to your responsible entity once signed.
Using a stamp for your medical authority’s signature is not allowed. |
Required and Recommended Trainings for TVFC Providers
October 16, 2017
The following table outlines the required and recommended trainings necessary for new and already enrolled clinics in the TVFC Program. If you have any questions, please see the
TVFC contact page.
Training Type |
NEW Clinics to the TVFC Program |
Currently Enrolled Clinics with NEW Staff |
ALL Clinics at Re-Enrollment |
2018 TVFC Provider Policy Training
VaccineEducationOnline.org
|
REQUIRED
|
REQUIRED |
REQUIRED |
CDC’s You Call the Shots:
Module 10 (Vaccine Storage & Handling)
Module 16 (Vaccines for Children Program)
CDC's You Call the Shots
|
REQUIRED
|
REQUIRED |
Recommended |
Site visit training conducted by responsible entity
|
REQUIRED
|
Not Required |
Not Required |
Group training conducted by responsible entity
|
REQUIRED FOR SOME
|
REQUIRED FOR SOME
|
Not Required
|
Annual training conducted by responsible entity
|
REQUIRED FOR SOME
|
REQUIRED FOR SOME
|
REQUIRED FOR SOME
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Title:
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TVFC Provider Re-Enrollment Module in Vaccine Education Online
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Date:
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September 1, 2017
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Content:
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A new Vaccine Education Online Portal launched today. The TVFC Provider Policy Training, the module that is required for 2018 TVFC Provider Re-Enrollment, is fully updated and ready for providers and stakeholders. This training covers all major TVFC and ASN program
policies, as well as important changes to the 2017 TVFC Provider Manual. Continuing Education Credits for this module are not available at this time.
While most of the older modules have been taken down, we will be working to bring all new modules with updated information to the Portal soon. You can create a new account and check out the new Vaccine Education Online here:
VaccineEducationOnline.org. Unfortunately, the old Vaccine Education Online username and password will no longer work and you will need to create a new account to log in. If you have any questions for the TVFC team, please see the
TVFC contact page.
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Title: |
Vaccine Emergency Response - Hurricane Harvey |
Date: |
August 24, 2017
|
Summary: |
On August 23, 2017, Governor Greg Abbott issued a disaster proclamation for 30 Texas counties in anticipation of Hurricane/Tropical Depression Harvey making landfall. As a TVFC provider, you are required to maintain plans for routine and emergency vaccine management. If you need to transfer vaccines, the TVFC Provider Manual has information to support the appropriate transfer of vaccines. |
Title: |
Vaccine Choice is Now OPEN |
Date: |
August 14, 2017
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Summary: |
Beginning Monday, August 14th, you may update your vaccine choices through the Electronic Vaccine Inventory (EVI) system in preparation for vaccine orders delivered in September. |
Title:
|
New Provider Enrollment Checklist |
Date:
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August 1, 2017 |
Summary: |
The Immunization Unit has developed a comprehensive list of TVFC Program elements that must be covered when a new clinic joins the TVFC Program. |
Title:
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Preparing for 2018 TVFC Program Re-enrollment |
Date:
|
August 1, 2017 |
Summary: |
This year, TVFC Re-enrollment will take place November 1-30, 2017 for the 2018 calendar year. Re-enrollment will be conducted using an online survey that will be sent to your Primary and Back-up Vaccine Coordinators at 9am CST on November 1, 2017. |
Title:
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Change to UNDERinsured Eligibility Category |
Date:
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July 31, 2017
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Summary:
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The TVFC Program previously allowed three options for patients to be eligible for the UNDERinsured category. Due to a recent change from the Centers for Disease Control & Prevention (CDC), there are now only two choices for the UNDERinsured category. |
Title: |
Maximum Stock Levels Calculation Update |
Date: |
July 6, 2017 |
Summary:
|
Following recommendations by the Centers for Disease Control and Prevention (CDC), the Texas Department of State Health Services Immunization Unit has updated the process for calculating Maximum Stock Levels (MSL) for Texas Vaccines for Children (TVFC) Providers. |
Title: |
MenB (Trumenba®) Vaccine Dose Schedule Update
|
Date: |
July 6, 2017 |
Summary:
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On May 19, 2017 the Centers for Disease Control and Prevention (CDC) released a Morbidity & Mortality Weekly Report (MMWR) that contains updated recommendations from the Advisory Committee on Immunization Practices (ACIP) for the use of 2- and 3-doses of Trumenba®. |
Title: |
Pentacel® Vaccine Supply Update |
Date: |
April 19, 2017 |
Summary: |
Sanofi Pasteur’s Pentacel® (Diphtheria and Tetanus Toxoids and Acellular Pertussis Adsorbed, Haemophilus influenzae type b, and Inactivated Poliovirus Vaccine) vaccine is no longer under order restrictions by the Centers for Disease Control and Prevention. |
Title: |
MenB (Trumenba®) Vaccine Dose Schedule Update |
Date: |
April 19, 2017 |
Summary: |
In October 2016, the Advisory Committee on Immunization Practices and the Centers for Disease Control and Prevention reevaluated the dosing schedule for the MenB-FHbp (Trumenba®) vaccine.
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Title: |
2017 TVFC Providers Vaccine Choice Letter (PDF) |
Date: |
February 7, 2017 |
Summary: |
Beginning Monday, February 13, 2017, Texas Vaccines for Children (TVFC) providers may update vaccine choices through the Electronic Vaccine Inventory (EVI) system in preparation for March orders. |
Title: |
TVFC Vaccine Choice Provider Letter (PDF) |
Date: |
November 3, 2016 |
Summary: |
Beginning Nov. 7, 2016, TVFC providers may update vaccine choices through the Electronic Vaccine Inventory (EVI) system in preparation for December orders. |
Title: |
TVFC Temperature Recording Form Update (PDF) |
Date: |
August 30, 2016 |
Summary: |
The Texas Vaccines for Children (TVFC) Program is immediately implementing an updated temperature recording form (EC-105 RF). The CDC has determined that the new recommended temperature range for storing refrigerated vaccines is between 36° F and 46° F. |
Title: |
Updated Recommendations for Use of Serogroup B Meningococcal Vaccines (PDF) |
Date: |
August 5, 2016 |
Summary: |
In June 2016, the Advisory Committee on Immunization Practices (ACIP) voted to uphold their existing recommendation regarding the use of all meningococcal B (MenB) vaccines despite changes to Food and Drug Administration (FDA) labeling for the Trumenba ® vaccines. |
Title: |
Administrative Fee Change Provider Letter (PDF) |
Date: |
May 17, 2016 |
Summary: |
Effective 5/17/2016, the administration fee that the Texas Vaccines for Children (TVFC) providers may charge eligible patients has been reduced to $14.85 per dose. |
Title: |
Updating Vaccine Choice Memo (PDF) |
Date: |
June 26, 2015 |
Summary: |
Beginning on Wednesday, July 1, 2015, TVFC providers may update vaccine choices through the Electronic Vaccine Inventory (EVI) system. |
Title: |
TVFC Data Logger Usage Survey (PDF) |
Date: |
June 2, 2015 |
Summary: |
The Texas Vaccines for Children Program recommends the use of continuous temperature monitoring systems (data loggers) to monitor the temperature of vaccines. |
Title: |
Updating Vaccine Choice Memo (PDF) |
Date: |
May 13,2015 |
Summary: |
Beginning on Wednesday, May 13, 2015, TVFC providers may update vaccine choices through the Electronic Vaccine Inventory (EVI) system. |
Title: |
Program Annual Re-Enrollment (PDF) |
Date: |
January 30, 2015 |
Summary: |
The Texas Vaccines for Children (TVFC) Program would like to announce the opening of the 2015 annual re-enrollment period from 1/30/2015 to 3/31/2015. |
Title: |
Program Annual Re-Enrollment (PDF) |
Date: |
January 30, 2015 |
Summary: |
The TVFC 2015 annual re-enrollment period will begin on January 30, 2015 and end on March 31, 2015. This year, re-enrollment will be conducted electronically. |
Title: |
Provider Agreement Form (PDF) |
Date: |
January 30, 2015 |
Summary: |
To receive publicly funded vaccines, medical directors must agree to TVFC conditions on behalf of themselves and all others associated with the facility. |
Title: |
Provider Agreement Worksheet - 2015 (PDF) |
Date: |
January 30, 2015 |
Summary: |
The Texas Vaccines for Children (TVFC) Program has prepared this worksheet to aid providers in completing the 2015 TVFC re-enrollment process. |
View Archived Policy Memo Documents