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Dental X-Ray Machine Registration

Dental X-Ray Registration Program Update


All applications with fees are to be sent to this address:

Department of State Health Services 
Cash Receipts Branch – MC 2003
PO Box 149347
Austin, TX 78714-9347

To minimize delays in processing renewal and amendment applications, submit documents to xrayregistration@dshs.texas.gov.

Table of Contents

Obtaining a Certificate of Registration

For a certificate of registration for dental radiation machines, submit the following forms with the appropriate fee:

Applications and Forms for New Dental X-Ray Certificates of Registration
Document Number Title
RC 226-2 Registration Application for Users of Radiation Machines in Healing Arts, Veterinary Medicine and Academic Facilities (PDF, 27KB)
RC 226-1 Business Information Form (PDF, 24KB)
RC 42-3 Radiation Safety Officer Information (PDF, 301KB)

Fee Schedule for New Certificates of Registration

The table below outlines fees pertaining to the issuance of a single certificate of registration for use in dental radiography.

Fees are established in 25 Texas Administrative Code §289.232, and in 25 TAC, §289.204.

An updated certificate of registration will not be issued based on payment of biennial fees.

Schedule of application fees for dental X-ray registration
Fee Type Fee Amount Frequency
Application Fee $370 each application
Out of State Reciprocal Recognition $370 2 Years

Each initial application for a certificate of registration shall be accompanied by a non-refundable fee.

Fee payments by check or money order shall be made payable to Texas Department of State Health Services.

Additional Use Location

If the certificate of registration has additional authorized use sites, the registrant shall pay an additional 30% for each additional use location.

Biennial Fees for X-Ray Registration

Biennial fees must be paid every two years in order to continue operating X-ray devices. The fee covers all direct and indirect costs associated with licensing a company or individual.

For detailed information on biennial fees and payment methods accepted, see Biennial Fees for X-Ray Registration.

Amending a Certificate of Registration

When submitting a request to amend a dental registration, complete RC 226-2, Registration Application for Users of Radiation Machines in Healing Arts, Veterinary Medicine and Academic Facilities (PDF, 27KB), indicating the change in item 3, or, submit a letter signed by the RSO. Describe the change, reference the registration number, and include any additional information necessary to process the request.

Name and/or Ownership Change - See Regulatory Guide 8.2: Guidelines for Issuing Certificates of Registration Due to a Change in Name and/or Ownership (PDF, 27KB).

Radiation Safety Officer Change - Complete appropriate section of RC 42-3, Radiation Safety Officer (RSO) Information for Registration (PDF, 301KB).

Terminating a Certificate of Registration

To terminate a registration, complete and submit RC 17-R, Request For Termination of Registration (PDF, 24KB).

Disposing of an X-Ray Unit

For information on disposing of X-ray equipment in Texas, visit the Texas Commission on Environmental Quality website.

Deleting or Transferring a Machine

To delete or transfer an X-ray machine, complete and submit RC-18R, Radiation Machine Transfer/Disposal Form (PDF, 16KB).

Deletions with a replacement in the same category do not need to be reported. Keep all installation and transfer/disposal records on-site for inspection purposes.

Mobile Dental Services

Authorization must be obtained prior to providing mobile dental services.

See form RC 226-8, Excerpt from 25 Texas Administrative Code (TAC) §289.226(g). Mobile Service Operation (PDF, 41KB) for requirements.

Operating and Safety Procedures

Title 25 of the Texas Administrative Code (TAC) §289.232 requires each registrant to have and implement written operating and safety procedures. The following Regulatory Guide can be used to help assist registrants in developing procedures unique to individual dental facilities. For mobile services, include specific procedures unique to your mobile operation.

Operating and Safety Procedures
Document Number Regulatory Guide Title
4.4 Operating and Safety Procedures for Dental Facilities (DOC, 83KB)
Operating and Safety Procedures for Dental Facilities (PDF, 77KB)

Contact Information

For New Applications

Texas Department of State Health Services
Radiation Safety Licensing Branch
Mail Code 2003
P. O. Box 149347
Austin, TX 78714-9347

For Other Correspondence

Texas Department of State Health Services
Radiation Safety Licensing Branch
Mail Code 2835
P. O. Box 149347
Austin, Texas 78714-9347

Telephone: (737) 218-7110
Fax: (512) 834-6716 and (512) 834-6717

Additional Information

For a list of frequent questions, please see the medical X-ray registration FAQs page.

If you have further questions regarding registration procedures or fees, please contact us at (737) 218-7110.

Last updated November 19, 2021