Tips for Answering a Notice of Violation - Policy, Standards, and Quality Assurance X-Ray

Tips

• Carefully read the Notice of Violation Explanation and Guide for Response included with the notice
• In your letter, include statements describing the steps taken to correct each violation and prevent it's recurrence, and list the date compliance was achieved.
• Respond to each violation individually.
• When in doubt, call the technical reviewer listed on the notice.
• Do not return the notice of violation. Keep it for your records.
• Include all requested documentation
• The responses must be signed, and dated by the Radiation Safety Officer (RSO) that is listed on the Certificate of Registration. 
  

Checklist

• Is the registration number referenced in your letter?
• Is the inspection number referenced in your letter?
• Is your letter addressed to the technical reviewer listed on the Notice?
• Does your letter address each violation individually?
• Does your letter include a description of the steps taken to correct each violation?
• Does your letter include a description of the steps taken to prevent the recurrence of each violation?
• Does your letter include the date compliance was achieved for each violation?
• Did you include all requested documentation?
• Did the RSO listed on the Certificate of Registration sign, and date the response?