• Mailing Address
    Dept. of State Health Services
    Center for Health Statistics, MC 1898
    PO Box 149347
    Austin, Texas 78714-9347

    Moreton Building, M-660
    1100 West 49th Street
    Austin, TX 78756

    Phone: 512-776-7261
    Fax: 512-776-7740
    Email: thcichelp@dshs.texas.gov

Texas Hospital Emergency Department Research Data File (ED RDF)

Texas Health Care Information Collection (THCIC)
 for Health Statistics

Attention THCIC Stakeholders, Health Data Researchers and Healthcare Facilities, 

In response to Coronavirus (COVID-19) emergency requirements THCIC staff will have limited access to providing responses and data requests.

In accordance with Health and Safety Code, Section 108.012(b), the department may charge a person requesting public use or provider quality data a fee for the data.  The fees may reflect the quantity of information provided and the expense incurred by the department in collecting and providing the data and shall be set at a level that will raise revenue sufficient for the operation of the department's program.  The department may not charge a fee for providing public use data to another state agency.

Chapter 108 may be viewed by clicking   here

Hospital Emergency Department (ED) Data not released in the PUDF can be requested for research purposes by individuals and organizations, including universities and government agencies. The data elements required for the proposed research and a description of the intended use of the data are reviewed by THCIC program to ensure compliance with statutes governing the data and appropriate quality of detail within the application. Once THCIC program has approved the request, it is forwarded to the DSHS Institutional Review Board for scientific review, including ethical considerations and final approval.

Please note that THCIC data is covered by specific statutes that are not the same as typical Public Health Surveillance laws.  It is a criminal act to attempt to identify any physician or patient through use of THCIC ED data (see Chapter 108, Texas Health and Safety Code). Your research data request should demonstrate an understanding of these statutes and include details of how the data will be handled throughout all stages of your research study.

Hospital Emergency Department Research Data Application Forms and Instruction

The Hospital Emergency Department Research Data File (ED RDF) contain data from the Inpatient and Outpatient RDF on Inpatients admitted through the ED and outpatients receiving services in the ED. Data are available by calendar quarter beginning with data for 2016 and may be ordered through 2019 data year.   The 2019 data will be released quarterly as it becomes available.

STEPS FOR Requesting Research Data

1. Complete the latest version of the IRB Application and Submission Detail forms, plus the THCIC Emergency Department Research Request form (provided below) in “draft” and email the forms to the THCIC program at thcichelp@dshs.texas.gov.

Overview of the IRB Application Process from Texas DSHS on Vimeo.

  • Emergency Department Research Data Order Form
  • THCIC program will “preview” your draft forms for any potential issues that may cause your application to be disapproved and will provide you with this information by email within five to ten business days.

2. Finalize your application and request form after receiving feedback from the THCIC program.

  • Print, initial, and sign all forms.  Mail original and one (1) copy of the completed application forms to:

Regular mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
P.O. Box 149347, MC 1898
Austin, Texas 78714-9347

Overnight mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
1100 W. 49th Street, MC 1898
Austin, Texas 78756-3199

IRB Application (finalized version) Due to THCIC Program By: For IRB Review Date 
11 Jun 201918 Jul 2019

No August Meeting
8 Aug 2019
26 Sep 2019
10 Sep 2019
17 Oct 2019
15 Oct 2019
21 Nov 2019
7 Nov 201919 Dec 2019
10 Dec 201916 Jan 2020
14 Jan 202020 Feb 2020
13 Feb 202019 Mar 2020
12 Mar 202016 Apr 2020
13 Apr 202021 May 2020
11 May 202018 Jun 2020
10 Jun 202016 Jul 2020

 3.  Within two weeks after the DSHS IRB meeting date, you will receive an email notification from the DSHS IRB Administrator indicating approval or disapproval of your research data request.  The THCIC Program contact is copied on the email.  If your research data request is approved, the THCIC Program will email you an invoice for payment of the approved research data within two business days.  The THCIC Program will begin building your research dataset and it will be mailed to you within five business days of payment receipt.

ED Research Data Dictionary  

External links to other sites are intended to be informational and do not have the endorsement of the Texas Department of State Health Services. These sites may also not be accessible to people with disabilities.

Last updated April 1, 2020