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    DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: (512) 533-3000

    E-mail the HIV/STD Program

    E-mail data requests to HIV/STD Program - This email can be used to request data and statistics on HIV, TB, and STDs in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local Health Department.

    For information on HIV testing and services available to Persons Living with HIV and AIDS, please contact your local HIV services organization.

HOPWA (Housing Opportunities for Persons With AIDS)

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The Texas Department of State Health Services (DSHS) Housing Opportunities for Persons with AIDS (HOPWA) Program, first funded in 1992, provides housing assistance and supportive services to help low-income persons living with HIV and their households establish or maintain affordable and stable housing, reduce their risk of homelessness, and improve their access to health care and supportive services.

As of the end of 2014, 80,073 persons were known to be living with HIV/AIDS in Texas; this does not include persons with HIV who have not been diagnosed. The 2008-2010 Texas Statement of Coordinated Need reported oral health care and housing as the two most frequent gaps in services identified by clients in six of the seven HIV Planning Areas assessed in Texas.

The TB/HIV/STD/Viral Hepatitis Unit, HIV/STD Prevention and Care Branch administers the program, which is funded by annual formula grants from the U.S. Department of Housing and Urban Development (HUD). DSHS authorizes the following program services:

  • Tenant-based rental assistance (TBRA) - TBRA is a rental subsidy used to help households obtain permanent housing, including assistance for shared housing arrangements, in the private rental housing market. TBRA works like the Housing Choice Voucher (HCV) Program in that the assistance pays the difference between the contractual rent to the owner and the household’s calculated rent payment. The gross rent of the proposed unit must be at or below the lower of the rent standard or the reasonable rent.

  • Short-term rent, mortgage, and utility assistance (STRMU) - STRMU provides short-term, rent, mortgage, and utility payments for households experiencing a financial crisis as a result of their HIV health condition or a change in their economic circumstances. STRMU is designed to prevent households from becoming homeless by helping them remain in their own dwellings.

  • Permanent housing placement (PHP) - PHP may be used to help households establish permanent residence in which continued occupancy is expected. Eligible costs include application fees, related credit checks, utility hookup fees and deposits, and reasonable security deposits necessary to move persons into permanent housing.

  • Supportive Services - The DSHS HOPWA Program limits the use of Supportive Service funds to housing case management, provision of smoke detectors, and basic telephone services. Supportive Services should be used to complement housing assistance services (TBRA, STRMU, and PHP) and promote housing stability, but may be provided as a standalone service.

 

Grant Management

DSHS contracts with Administrative Agencies (AAs) in seven Ryan White Part B HIV Planning Areas encompassing 26 HIV Service Delivery Areas (HSDAs). AAs subcontract with Project Sponsors in each HSDA for statewide service delivery. The DSHS HOPWA Program serves all counties in Texas. DSHS selects AAs through a combination of competitive Requests for Proposals (RFP) and intergovernmental agency contracts. AAs act as an administrative arm for DSHS, with DSHS oversight, by administering the HOPWA program locally for a five-year project period. AAs must comply with all federal and state regulations, policies, standards, and guidelines as specified in their contractual Statement of Work. AAs must confirm that Project Sponsors manage program funds in compliance with HUD and DSHS regulations. DSHS reserves three percent of the total HOPWA award for grantee administrative costs. Project Sponsors are allowed up to seven percent of their total allocations for administrative costs.

The DSHS HOPWA Coordinator monitors AA program activities for the HIV/STD Prevention and Care Branch. This monitoring involves periodic site and technical assistance visits to AAs and Project Sponsors. AAs and Project Sponsors (through their AAs) must submit Semi-Annual and Year-End Program Progress Reports (PPRs) to DSHS. In addition, AAs must submit Exhibit A to report Semi-Annual and Year-End expenditures for their Project Sponsors. AAs submit monthly billing reports and quarterly financial status reports.

 


Manual and Guides

The manual and guides provide a basic overview of the DSHS HOPWA Program and its eligible activities and requirements. They are not intended to replace existing guidance produced by HUD. Additional program information can be found on the HUD Exchange HOPWA Page.

DSHS HOPWA Program Manual and Guides
HOPWA Program Manual (Word : 563 kb)
Determining Household Annual Gross Income (Word : 153 kb)
Determining Household Annual Adjusted Income (Word : 104 kb)

 

Enrollment Packets

DSHS has updated the DSHS HOPWA Program forms. DSHS Project Sponsors should gradually implement the updated forms starting February 1, 2016. DSHS will require Project Sponsors to use the updated forms starting February 1, 2017. Use of Forms F, M, and N are optional – Project Sponsors may use their preferred budgeting form, housing plan form, or HIPAA-compliant release of information form.

DSHS HOPWA Program Enrollment Packets
Program Enrollment Packet (English) (Word : 184 kb) - includes all individual forms below except those in Excel format
Program Enrollment Packet (Spanish) (Word : 191 kb) - includes all individual forms below except those in Excel format

 

DSHS HOPWA Program Individual Forms - Program Entry
  File Structure Checklist (Word : 79 kb)
Form A Self-Declaration of Income (English) (Word : 27 kb)
Form A Self-Declaration of Income (Spanish) (Word : 28 kb)
Form B Self-Declaration of Residency (English) (Word : 25 kb)
Form B Self-Declaration of Residency (Spanish) (Word : 25 kb)
Form C Household Income Eligibility Worksheet (Word : 24 kb)
Form C Household Income Eligibility Worksheet - Alternate (Excel : 128 kb)
Form D HOPWA Program Agreement (English) (Word : 24 kb)
Form D HOPWA Program Agreement (Spanish) (Word : 27 kb)
Form E Demographic and Statistical Data (Word : 32 kb)
Form F Consent to Release and/or Obtain Confidential Information (English) (Word : 24 kb)
Form F Consent to Release and/or Obtain Confidential Information (Spanish) (Word : 25 kb)
Form G Habitability Standards Certification (English) (Word : 35 kb)
Form G Habitability Standards Certification (Spanish) (Word : 38 kb)

 

DSHS HOPWA Program Individual Forms - Service Forms
TBRA
Form H TBRA Rent Standard and Rent Reasonableness Certification (Word : 27 kb)
Form I TBRA Worksheet (Excel : 74 kb)
Form J TBRA Housing Choice Voucher/Other Affordable Housing Waiver (Word : 21 kb)
STRMU
Form K STRMU Tracking Worksheet (Excel : 30 kb)
PHP
Form L PHP Intent to Lease Worksheet (Word : 27 kb)
Supportive Services
Form M Budget Worksheet (Excel : 36 kb)
Form N Housing Plan (English) (Excel : 25 kb)
Form N Housing Plan (Spanish) (Excel : 25 kb)

 

DSHS HOPWA Program Individual Forms - Interim Recertification
Form O Interim Recertification Worksheet (English) (Word : 26 kb)
Form O Interim Recertification Worksheet (Spanish) (Word : 28 kb)

 

DSHS HOPWA Program Individual Forms - Outcome Data and Program Exit
Form P Service Outcome Assessment and Program Exit Worksheet (Word : 32 kb)

 

Reporting Documents

DSHS HOPWA Program Reporting Documents
Program Progress Report (PPR) for Project Sponsors (Word : 177 kb)
Program Progress Report (PPR) for Administrative Agencies (Word : 99 kb)
Exhibit A: Administrative Agency summary of semi-annual and year-end HOPWA expenditures (Excel : 22 kb)
Exhibit B: Administrative Agency Summary of monthly HOPWA expenditures (Excel : 15 kb)
HOPWA Reallocation Request for Administrative Agencies (Excel : 27 kb)
Project Sponsor Data Sheet (Word : 19 kb)

 

Request for Proposal (RFP)/Renewal Application

DSHS HOPWA Program RFP/Renewal Application
HOPWA 2016 Contract Renewal Packet (Word : 130 kb)

 

Monitoring Tool

DSHS HOPWA Program Monitoring Tool
HOPWA Monitoring Tool (Word : 49 kb)

 

DSHS Trainings, Sample Program Forms, and Other Materials

DSHS HOPWA Program Trainings, Sample Program Forms, and Other Materials
Program Progress Report (PPR) Training (PowerPoint : 7,092 kb)
Project Sponsor Program Progress Report (PPR) (Annotated) (Word : 210 kb)
Sample – Household Income Eligibility Worksheet (Excel : 147 kb)
Sample – TBRA Worksheet (Excel : 75 kb)
Sample – STRMU Tracking Worksheet (Excel : 30 kb)
Sample – PHP Intent to Lease Worksheet
Sample – Budget Worksheet (Excel : 37 kb)
Sample – Housing Plan for PHP, TBRA, and Supportive Services (Excel : 27 kb)
Sample – Housing Plan for STRMU and Supportive Services (Excel : 28 kb)

 


HOPWA Training Resources

Administrative Agency and Project Sponsor Required Trainings

HOPWA Financial Management Online Training Course [HUD] - AAs and Project Sponsors must ensure that at least one staff member has obtained a certificate of completion for the HOWPA Financial Management Online Training. If the AA or Project Sponsor no longer has a current staff member who has successfully completed the training, a new or current staff member with HOPWA-related responsibilities must obtain a certificate of completion within 90 calendar days from assignment of HOPWA-related responsibilities or an alternate DSHS-approved timeline.

HOPWA Getting to Work Training Curriculum [HUD] - AAs and Project Sponsors must ensure that at least one staff member has obtained a certificate of completion for the HOWPA Getting to Work Training Curriculum. If the AA or Project Sponsor no longer has a current staff member who has successfully completed the training, a new or current staff member with HOPWA-related responsibilities must obtain a certificate of completion within 90 calendar days from assignment of HOPWA-related responsibilities or an alternate DSHS-approved timeline.

HUD Lead-Based Paint Visual Assessment Training Course [HUD] - AAs and Project Sponsors must ensure that at least one staff member has obtained a certificate of completion for the HUD Lead-Based Paint Visual Assessment Training Course. If the AA or Project Sponsor no longer has a current staff member who has successfully completed the training, a new or current staff member with HOPWA-related responsibilities must obtain a certificate of completion within 90 calendar days from assignment of HOPWA-related responsibilities or an alternate DSHS-approved timeline.

 

Other HOPWA Trainings, Guides, Tools, Webinars, and Materials

HOPWA Best Practices Training Series [API]

HOPWA Getting to Work Employment Initiative [API]

HUD Exchange: HOPWA Guides, Tools, and Webinars [HUD]

 


HOPWA Program Action Plans and Annual Reports

Action Plans

Annual Reports

 


Last updated February 11, 2016